How do Franking Machines Work?

Franking machines are devices that help businesses and organizations to accurately and efficiently calculate and print postage costs for mail and parcels. These machines are widely used by businesses of all sizes, from small startups to large corporations, to streamline their postage operations and save on mailing costs.

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In this article, we will explore the various components and processes that make up a franking machine and explain how they work together to enable smooth and accurate postage calculations and printing.

Components of a Franking Machine


A franking machine comprises several key components, each with its own unique function. These components include:

  1. Weighing Platform: This is the part of the franking machine where you place your mail or parcel to be weighed. The weighing platform accurately measures the weight of your mail or parcel to determine the postage cost.
  2. Keyboard: The keyboard of a franking machine is used to input the weight and destination of the mail or parcel. The keyboard may also have function keys that allow you to access other features of the franking machine.
  3. Display Screen: The display screen is where the user can view the postage cost and other details of the mail or parcel.
  4. Printer: The printer is the component of the franking machine that prints the postage stamp or label onto the envelope or label.
  5. Modem: Some franking machines are equipped with modems that allow them to connect to the internet to download postage rates and other information.

How a Franking Machine Works


To use a franking machine, you first need to weigh your mail or parcel using the weighing platform. Once you have determined the weight, you can enter it into the machine using the keyboard. You also need to specify the destination of the mail or parcel, which can be done using the same keyboard.

Once you have entered the necessary information, the franking machine will calculate the postage cost and display it on the screen. You can then print the postage stamp or label onto the envelope or label using the printer.

The franking machine deducts the cost of the postage from your account balance or prompts you to add funds if there is not enough balance. Most modern franking machines have a built-in accounting system that keeps track of your postage expenses and allows you to add funds as needed.

Advantages of Using a Franking Machine


Using a franking machine offers several benefits to businesses and organizations. Some of these benefits include:

  1. Cost savings: Franking machines can help businesses save money on postage costs by accurately calculating the postage cost and providing discounted rates for franked mail.
  2. Time savings: Franking machines can save businesses time by streamlining the postage process and eliminating the need to manually affix stamps to envelopes.
  3. Professional appearance: Franked mail looks more professional and can enhance the image of your business.
  4. Enhanced tracking: Franking machines can provide businesses with enhanced tracking and reporting capabilities, allowing you to keep track of your postage expenses and usage.



In summary, a franking machine is a valuable tool that can help businesses of all sizes to streamline their mailing processes and save money on postage costs. By understanding how these machines work, you can make an informed decision about whether a franking machine is right for your small business.

At Northern Services, we offer a wide range of high-quality franking machines, including the Pitney Bowes Send Pro series. Our machines are designed to be user-friendly, efficient, and cost-effective, making them the perfect choice for businesses of all sizes. We also offer excellent customer service and support, ensuring that you have everything you need to get the most out of your franking machine.

If you’re interested in purchasing a franking machine for your business, check out our Franking Machines today and browse our selection. With our competitive prices, top-quality products, and exceptional customer service, we’re confident that you’ll find the perfect franking machine to meet your needs, and if you have any questions please go ahead and get in touch.